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Private quote · QT-041

Specimen · client renamed, shared with permission · illustrative figures

Client portal for Alder & Vine Joinery

Prepared for Alder & Vine Joinery · issued July 19, 2026

Commission clients see their build's stage, approve drawings, and pay invoices in one place. The workshop posts updates from the floor, and the owner exports any history in one click.

  • Sample gate

    Your deposit is refundable in full until you approve the style sample.

  • Locked checklist

    This price covers the checklist below. Later changes are new scope, never silent edits.

  • Approve to release

    Every payment after the deposit releases only when you approve that milestone's delivered work.

The commitment

Committed

$12,400

Fixed price for the locked scope of 11 checklist items.

Delivery date
July 27, 2026The 7 day clock starts at sample approval, not at deposit.
Committed by
Mara ChenStudio lead, Draft Labs
Deposit
$2,480deposit paid July 20, 2026
Open the build ledger

$2,480 deposit paid July 20, 2026 · the build is running · every release waits for your approval

What this price covers

The acceptance checklist, locked with the brief

Locked July 18, 2026 · 11 verifiable items

  1. The user can sign in with a magic link and see only their own commissions.
  2. The user can see each commission's stage, from drawings to finish, on one page.
  3. The user can approve a drawing or request changes with a comment.
  4. The user can see photo updates posted from the workshop floor.
  5. The user can download drawings and care sheets from a files page.
  6. The user can see the deposit, payments made, and the balance remaining.
  7. The user can pay an invoice by card from the balance page.
  8. The user can message the workshop and get replies by email.
  9. The owner can post an update with photos in under a minute.
  10. The owner can set a commission's stage and clients see it instantly.
  11. The owner can export a commission's history as a PDF.

Out of scope · named so it stays out

  • Inventory and materials tracking for the workshop.
  • Accounting integrations. Invoices export as CSV.
  • A native mobile app. The portal is responsive.

Every item is verifiable. Delivery is reviewed against this list, item by item, and requests beyond it are new scope, never silent edits.

How the money releases

You approve the work. Then we get paid.

The 20% deposit opens the style sample stage. The remaining 80% releases 40/20/20 across the three build milestones, each one only when you approve that milestone's delivered work.

  1. Deposit

    Paid to start. Opens the style sample stage and covers the sample itself, with up to two revision rounds. Refundable in full until you approve the sample.

    Refundable until you approve the sample

    20%$2,480

  2. First working version

    Releases when you approve the first working version against the locked checklist.

    40%$4,960

  3. Revision round

    Releases when you approve the revision round.

    20%$2,480

  4. Launch and handoff

    Releases when you approve launch and handoff: code, accounts, and keys in your name.

    20%$2,480

Approved work is settled and final

Unreviewed approvals auto-approve in 14 days · visible countdown

The sample gate is the only refund path

The terms, plainly

Built to be safe to say yes to

The refund story

Your deposit stays refundable in full until you approve the style sample, with up to two revision rounds to get the direction right. Approval locks the deposit and starts the 7 day build clock. That sample gate is the only refund path: there is no blanket miss-the-date refund, and approved work is never refundable.

The 14 day rule

Every pending approval shows a visible countdown. Delivered work left unreviewed for 14 days auto-approves and its payment releases. You are never stuck waiting on us, and we are never held hostage waiting on you.

Settled means settled

Approved work is final. Anything beyond the locked checklist is welcome as new scope with its own price and date, never a silent edit to this one.

The record behind the date

25 client projects shipped · 24 of 25 shipped on their committed date. Every quote commits its own.

Open the build ledger

Questions first? Reply to the email this link arrived in.